In every business, choosing the right tool for a project can sometimes be easy. Many times, we know the tools that we need but we do not have them at our disposal. Some other times, our choice is not that easy or obvious.
For example, you need to slice a bagel and you have a butter knife in your hand. In this case, you have the tool to cut the bagel, but is it the right one that will give you a final good product? The answer is NO because the finished product will be kind of a mess and it will take you too much time to complete it. In this situation, if you definitely want to cut bagels rapidly and with exactness, you could get one of those guillotine-style bagel cutters. This will involve spending money on a single purpose device that will also take up space in your cupboard and will not be that useful for you especially if you slice a couple of bagels a week. Therefore, you need to find a tradeoff according to your needs. A toothed knife for the one and only purpose of cutting the occasional bagel is worth the cost and storage space.
In the corporate place, we always have similar situations as we deal with daily tasks and other ones we only do now and then. Some of these tasks would really need a specialized tool while others do not need that amount of time to complete or can be done without any difficulty with the standard tools we already have.
In most businesses, the individual user of the solution does not always have the “purchase authority” to decide about the tool they actually need.
Therefore, prior to deciding what tool to buy, below are a few things you should keep in your mind.
Is this solution intended to a repetitive task?
If the task is not a repetitive one, the user will not use this tool very often. Therefore, it will be better if you can spend your time and money on other resources.
Is the task addressed by this solution very time consuming?
Sometimes, even though the task is seldom performed, a major timesaving can still validate the purchase.
Do you have tasks that are impossible to complete without this solution?
Many times, the solution is just a necessity.
What is the solution’s total cost of ownership?
When purchasing the solution, there are many things you should not forget like for example the storage, the maintenance, the training and the upgrades. Therefore, think well about the total price.
Could other people use the solution?
In the workplace, if other people could use the tool for other tasks, this could be very beneficial to spreading the costs between departments and to maximizing utilization.