The most frightening part of working at an office is the meetings. They are frequently pointless and ineffective and can rapidly destroy the employee’s attitude. But it doesn’t need to be like that. A good leader can execute fruitful meetings that enable employees to accomplish their tasks. And this is how.
Start with objectives and a strategy
You have four kinds of meetings:
- Action-oriented meetings: They deal with an urgent problem
- Creative meetings: They consist of brainstorming and mixing up ideas
- Short-term planning meetings: They include strategizing and team work.
- Long-term planning meetings: They revolve around the administration to stipulate distant future objectives and plans.
It is very important to set up a definite goal for your meeting before starting it, since no two meetings can resemble each other or have the same objectives. Acting as such will allow you to establish your plan and determine whose presence is important. In addition it will prove to the other parties the importance of the meeting.
Comply with the schedule.
Managing time is a necessity to execute a productive meeting; therefore you should create a plan with deadlines to each part to facilitate the process for participants. Valuing an employee’s time will allow you to be known for starting and ending meetings according to the schedule this way everyone will be present at your meetings. Make sure to take note that not only your time is valuable everyone else’s time is as well.
Consider posts and positions thoroughly.
According to your company, your meetings will be more productive, if there was one person appointed for an authority position, or your employees might function better if the meeting was free of positions and ranks. While strategizing your meetings, think attentively about your employees. How do they function better? In a free form setting, or under specific guidance and information? As a leader you need to be aware of your team’s capacities and skills and work accordingly to be able to extort their abilities. A plain element can form the employee’s mood and productivity in the meeting. If you are aiming to have a classic meeting, the leader should be placed at the head of the table to enforce his position. But in meetings where you want the employees to feel comfortable, the leader should be placed in the middle of the table.
Be ready and prepare your team.
Planning thoroughly will not result to a fruitful meeting, except if everyone present is prepared. Hand out the required materials such as agendas, reports, etc … to your employees prior to the meeting and have them review the materials. If you expect your team to aid in expanding and advancing a plan you should provide them with the needed information to be able to think about it in advance. For a meeting to be productive, everyone involved should do their work.