We all adopt the same approach to prepare a presentation on PowerPoint: we gather the information we need, and then start distributing them into slides, one after the other. However, we never know that this is not the end and it should not be all; there are some major details that should be considered along the way.
Imagine yourself hosting people for dinner: you go to the grocery store, collect the ingredients and things you need and get back home to empty shopping bags. It is an amusing thing to do. And if it makes your life easier, think the same way about having to present a presentation: gathering data then distributing them onto slides. However, if you think that while presenting, the audience is not interested in your presentation and is not attracted to the way you are doing it, then you must consider adding some spices and applying some changes.
Above all, we must know what the objective is and the message we need to deliver. But how do we do it? First of all, consider updating your windows to Windows 8/8.1 or Office 2013. You will find amazing things that will transform your first slide of presentation into an attracting and interesting one, even before you start the talking. New Computer System Rollout and System Deactivation Schedule will keep them staring at your screen waiting for the next slide. Most importantly, make sure you choose an engaging title as well.
Then, think about the reaction you want to see from your audience. You must decide whether you need them to participate, to agree on some points or to laugh at something… Therefore, do not rely on your speech. Use more lively pictures that will deliver the message in the first place, and consider your talking as a secondary step. You won’t need anything more than just seeing the audience engaged and sharing ideas as soon as they see “talking pictures”.
Finally, don’t speak while showing pictures: every single important point will be lost. Either show what you want to say in the picture without having to explain more, or just highlight the important point before you display a picture. People won’t focus on both at the same time. If you want to show them a chart with actionable information, make sure you include it in the handout, and don’t use the screen for that.