Sara El Kareh
Having a huge project, full of numbers, information and data, you will be confused about how to share them all with other participants. Here are some ways that can help you to stop worrying about similar things and focus on what is more important:
- Focus on the bigger picture that is definitely more important than numbers and data. Your audience will be impressed by your hard work you, however, the main interest will be in the meanings and messages these numbers are delivering.
- When working with numbers, you will be aware of the most significant ones and the least important ones. Don’t wait for your audience to figure that out on their own. Explain to them and highlight the remarkable numbers. After all, it is your duty to show them what is important and what is not.
- Besides the explanations and elaborations about numbers and figures, your audience will be waiting to hear something they perfectly understand. Therefore, try to provide them with advantages, disadvantages and consequences of these numbers (progression, regression, issues, solutions…).
- Do not hesitate to use illustrations, such as in graphs or tables; this will serve the audience and help them catch the main messages behind the numbers. You can also use metaphors to explain the importance of numbers. For example, you can say, “the same as the distance from Tripoli to Beirut.
- Make sure to present all the numbers and graphs in a way the audience can understand. Even if you are using slideshows, keep them clear and easy to understand so that the audience won’t lose interest and concentration on your presentation.
- When dealing with numbers in presentations, we tend to use abbreviations. However, it is very important to include a clear and understandable legend to keep everyone in the audience engaged and on the same page.
- Do not forget the main message behind the presentation and all these numbers. Make sure to use only the numbers that enhance your presentation. You can also suggest providing your audience with more data, if anyone asked for it, instead of forcing it all in the presentation. Stay away from overusing numbers; it will be only more confusing and hard for the audience to follow up with you.
In conclusion, keep it simple, clear and engaging and ensure a perfect and effective presentation.