Meetings can be hard and boring no matter what you do. Banning the usage of cell phones, having meetings while walking or even standing or whatever you do, simply they won’t get shorter nor better.
- Good leaders make decisions. When you are facing an issue, the first thing you should do is handle it as your own problem. If a decision must be taken, then make it and don’t dwell on it. If you need to make a decision leading to consequences, then you can ask the employees for help but without scheduling a meeting. Many people worry a lot when a decision needs to be made and they call for meetings to hide.
- Use meetings to find solutions for issues or harmonize action. When having a meeting about a minor issue, a good leader must inform others about the decisions and their interpretations. After that, a meeting must be scheduled so that participants can coordinate in taking the actions and get answers. However, when the issue is major, then the meeting will serve to settle the conflict. In this situation, and in order to prevent any group thinking from happening, decisions should not be directly revealed. Instead of this, the issue must be discussed to come up with a general agreement.
- Meetings should be short in time. Meetings should be as brief as possible in order to prevent any disputes from happening and leading to confusion making it hard to make a decision.
- Attendees must be selected. If your opinion is weak, disinterested in the results and your help is not needed to make any decisions then your presence is not required. Next time you are invited to a meeting that is useless for you, it is better not to take part in it.
- Prepare yourself so that you don’t get rejected. You should be always prepare yourself before going to a meeting. For instance, a leader makes timetable containing the problem, the alternatives and the decision. It should highlight the needed feedback and a short sentence stating the purpose of the meeting. Call the meeting off if the participant is not prepared or exclude him and start. Whoever attends and is unprepared, do not include him in the next meeting.
- Do not simply summarize the meeting but act accordingly. Leaders will make sure that the attendees are doing as agreed in the meeting. Make them responsible for their actions otherwise, no one will oblige them to take responsibility.
- A brainstorming is essential. Problem-solving sessions help the attendees be more creative and keep them safe from anxiety that might restrain them. Brainstorming is an unusual activity that is done in conference meetings; while brainstorming the ordinary rules are not applicable.