When we begin working in a company, when we are at the university, at school or in college, or when we need to use the computer, we mostly use the Microsoft Word for all our texts. Therefore, it is really important to use the most Microsoft Word, all its shortcuts and all its “hidden” features. This will help you complete your tasks in faster and easier ways.
Below are some tips that can help you get rid of wasted hours with Microsoft Office:
- Why don’t you use templates? Instead of repeating all the hard work, over and over again, every single day in Excel, PowerPoint and Word, you can just save the file as template, and you will have it forever. You don’t need to waste time anymore to open an old file and delete unwanted stuff then use it again.
- Moving to the Quick Part in Outlook 2010, you will notice that it is all you ever wanted for an easier life. For example, if you always repeat the same process of emailing a particular folder and forwarding it to a specific person then flagging it for later follow up, you can now do all this in one single click.
- Rapid-fire PowerPoint: many of us, as employees, are assigned to make presentations, either for ourselves, or for other people. It is just a nightmare. However, if you look at the thumbnails on the left in PowerPoint, you can find one called “Outline”. Write your outline there, and you will move to each thumbnail to find it ready for you.
- Tables in Excel: in Styles group on the Home tab of Excel 2007 and 2010, there is a “table styles” button. By clicking on it, you will get banded columns and rows along with filters. Moreover, you will find a complete row where you can just type what you want: and the formula will be ready for you. Since tables are time consuming and you don’t have all day to prepare them, use this button to solve this issue.
- Rules of Outlook: We all receive hundreds of emails a day, some of which we are not at all interested in. So all we do is move them to the “read later” folder. However, it would be much easier and time saving to not receive such emails at the first place. Write a rule on Outlook, mentioning the subject of these emails, and they will be automatically moved to the folder you want.