People usually get nervous when asked to take meeting minutes; they become worried not to forget anything. Get read of this stressful feeling in simple steps:
- First of all, you must understand what meeting minutes mean; it is a conclusion for the meeting held and a summary for the actions taken. So it is mostly important to keep it simple and not go into useless details; all you need is to record the essential minutes of the meeting. Avoid recording the point of views, the excessive information about a specific subject and the ideas given during the meeting. Focus on the main points. Keep it simple, brief and clear. The more details you include, the more difficulty you will find later.
- Never go unprepared to the meeting. When preparing before getting to the meeting, you are considered to have completed 80% of your mission. List all the items on your note book, leaving space to write down any notes throughout the meeting. When you go to the meeting having the agenda you have already prepared with the main points that you should focus on, you won’t forget to mention anything.
- Here comes the post-meeting task: After taking the notes and writing down all the necessary comments, you give them to the editor. After he/she finishes, ask for the edited version. The first reason is because you must learn from your mistakes and learn more things about how to do it correctly. For example, the president would prefer to see more punctuation within the sentence or less punctuations. These little details will ensure you do it perfectly time after time. The second reason is to keep a proof of the things you have written, and the things that have been changed, in case someone asked.
After taking these steps, if you think you still have this nervousness about taking meeting minutes, you can take courses or online sessions that can really help you take meeting minutes perfectly and without any stress. The most important thing is to face your fear and never avoid doing what you’re afraid of. Do this thing frequently and watch yourself improving and getting rid of the fear you had. You will become more confident and sure of what you are doing. After all, we all make mistakes at first, and when we learn, we improve.